Eligibility for Access
Attendees of College of Engineering outreach programs and other College outreach endeavors may use CAEN computer labs for their activities. In order for program attendees to be allowed to log in at CAEN computer labs, an individual responsible for the program attendees (such as the coordinator) must contact CAEN in advance to reserve the computer labs and obtain attendee access. Once access is obtained, program attendees are subject to the policies outlined in the CAEN Conditions of Use.
CAEN only provides attendees access to log in at CAEN computer labs that have been reserved by the program coordinator; no remote or virtual lab services are provided. Printing and file storage services are also not provided.
Since the primary purpose of CAEN’s computer labs is to support the course-related work of enrolled College of Engineering students, limitations are placed on program attendee access to ensure that Engineering students have uninterrupted access when the labs have not been reserved. As such, access to CAEN computer labs must be explicitly requested by the program coordinator, in advance of the start of the program, by submitting a lab reservation request. Access will expire automatically at the end of the lab reservation.
It is the responsibility of the program attendees to make copies of their data before they log out of a CAEN computer. Any files or data stored on a CAEN computer after they have logged out will be irretrievably destroyed.
Note: Login access to CAEN computers does not guarantee that all software titles will be available to program attendees. Refer to our CAEN Lab Software Environment page for information on licensing restrictions, and how to request temporary access.
In order to grant computer lab access to program attendees, CAEN must be provided with specific information about each attendee; including their full name, and the Regular Uniqname Plus UMID they have been assigned. Regular Uniqnames Plus UMIDs can be obtained by submitting an ITS Mcommunity Sponsorship Request Form. Regular Uniqname Plus UMID entries require a Strong Identity Data Combination.
Note: Due to licensing restrictions, temporary uniqnames (e.g. um123456) and/or uniqnames without an associated UMID will not work with CAEN systems, so it is recommended to use the Other University Affiliate role when submitting the sponsorship request to ITS.
It is the program coordinators responsibility to obtain the required information and provide it to CAEN at least five business days prior to the start of the program (more notice is preferred). In addition to the full name and Regular Uniqname Plus UMID of each program attendee, program coordinators must provide the locations of each CAEN computer lab that has been reserved for the program, and the expiration date of the program’s reservation. All the information must be provided as an Excel or Google spreadsheet, one attendee per row, with cells for each attendee listed in the following order:
|Last Name||First Name||Middle Name *||UMID **||uniqname||Expiration Date ***||Computer Lab(s)|
- * If no Middle Name is given, you must leave a blank cell for this value.
- ** Enter the UMID as an 8 digit number with no separators (no hyphens or spaces).
- *** Format as two-digit day, first three letters of the month, and four-digit year, separated by hyphens (e.g. 01-SEP-2020).
Attach the file in an email to CAEN. CAEN will only accept the above information from program coordinators, and only in the above order and format.
If program attendees require access to non-CAEN resources, the program coordinator must work directly with the organization responsible for those resources. For example, if program attendees require access to ITS computers, printers, IFS file storage, or U-M email, the program coordinator must contact ITS.