Web Publishing Service Description

Different "tiers" of service are available with the Web Publishing Service, depending on the type of group, department or individual, as described below.




Tier 1 – Start-up Assistance

CAEN will provide the following services to all Web Publishing Service participants getting started with WordPress and/or Google Sites:

  • Initial website setup
    • Initial needs assessment via questionnaire, with in-person meetings as required
    • Site layout and navigation recommendations
    • Initial configuration of basic site settings, including: Permissions, URL path, Customizable navigation, Contact box, News and Events feeds, Custom logo , Search (including local site and/or College of Engineering site), and for sensitive regulated data, assign an MCommunity Group permissions to a Google Site
  • Option to integrate Google Search and Google Analytics
    • Google Search through Google Search Appliance
      • Local site search
      • College of Engineering Site Search
    • Google Analytics reporting upon request
  • Migration from another web publishing tool or outline, if applicable
    • Establish a migration timeline
    • Migrate content marked by participant for the move, during the established timeline
    • Make migrated site live upon participant approval
    • Redirect old content to new location

Tier 1 – Ongoing Support

CAEN will provide the following services to all Web Publishing Service participants maintaining websites with WordPress and/or Google Sites:

  • Self-service website content management using College web templates and widgets
    • Use of WordPress and/or Google Sites
    • Self-service addition/modification of content based on predefined page templates, using Web Publishing Service tools
    • Limited support for hosting sensitive regulated data with Google Sites
  • Administration of the hosting infrastructure
    • Server and Operating System updates
    • Monitoring for uptime and performance 24/7 with staff response during normal business hours, and best effort response outside of business hours
    • Disaster Recovery data backups
    • Core WordPress and plugin updates
    • College template maintenance
  • Documentation and training
    • Online documentation customized for the Web Publishing Service
    • Training sessions offered periodically
  • Phone and email to request support
    • Call (734) 763-5041, or email caen@umich.edu
    • Support available during normal business hours, 8:00 a.m. to 5:00 p.m. Monday through Friday
  • Web Publishing Service email notification and reporting
    • Notification of significant updates to the look or behavior of the publishing environment
    • Notification of training sessions
    • Notification of scheduled and unscheduled service outages
    • Notification of survey opportunities to give service improvement feedback 
    • Semi-annual reporting of site contacts
    • Semi-annual reporting of quality check results
      • Spelling errors
      • Broken links
      • Note: CAEN will recommend tools for additional quality checks upon request
  • Opportunity to give input on service improvements
    • All feedback for improvements and/or feature additions are welcome via phone, email, or periodic survey

Tier 2 - Labs, Centers, and Institutes

Faculty who are directors of labs, centers and institutes are entitled to sites supporting their research. In addition to the services outlined in Tier 1, CAEN will provide the following services for Tier 2 sites:

  • Wordpress templates to support additional page layouts
    • A College of Engineering based theme
    • Alternate theme that look less like the College of Engineering for cross school sites
  • Content Placement
    • Call (734) 763-5041, or email caen@umich.edu
    • 5 business day turnaround
    • Wording placed on the website exactly as provided
    • Provided graphics are resized to appear appropriately on the web site
    • PowerPoint presentations converted into web content
  • Content update reminders and reporting
    • Reminder emails automatically sent (no more often than weekly) to contributors promising content
    • A report of contributor response each semester
  • Search Engine Optimization self-service documentation
    • How to contact the Office of Communications & Marketing to appear on central college listing
    • Templates for requesting that your site be listed on other key sites
    • Documentation on creating and implementing metadata
  • If further customizations to the look, feel, or feature set are required for the lab, center, or institute, submit the request to CAEN via phone or email support.

Tier 3 - Academic Departments

Each academic department is entitled to a department-wide website supporting their mission. Academic department chairs and administrators can request a website for an academic department. In addition to the services outlined in Tier 1, CAEN will provide the following services for Tier 3 sites:

  • WordPress templates to support additional page layouts
  • Assistance for critical updates when content editors are out of the office
    • For planned updates, set and check the publish date of the update
    • For unplanned updates, phone and/or email support
  • If further customizations to the look, feel, or feature set are required for the lab, center, or institute, submit the request to CAEN via phone or email support.