Requirements for Sending to the Moderated Email Lists

The following requirements must be met before a message will be distributed to any of the College of Engineering email lists. Senders will be notified if a requirement is not met. College of Engineering faculty and staff should consult their departmental IT support staff or communications staff to ensure their messages meet these requirements:

Send from a email address.
The moderation queue will only accept messages sent from email addresses; messages from non-University addresses will be rejected automatically by the server. All messages sent to the College of Engineering email lists must have a From: address that ends in

Do not enter College email list addresses in the Bcc: field.
The email list address must appear in the To: or Cc: fields of any message sent to that list. Recipients of mail to the College of Engineering email lists must be able to determine easily why they have received a message. If an email list address is included by Bcc:, or as the member of another group (e.g. MCommunity), the message will be rejected.

Do not send from external mailer programs or services.
Messages should not be sent to the email lists directly from external mailer programs or services (e.g. Constant Contact, MailChimp…). Messages received from an external mailer may be forwarded to the lists, but must first have all included “unsubscribe” links removed.

Reply to the sender, not the email list(s).
Messages sent to the College of Engineering email lists in reply to a previously moderated message will be rejected and removed with no notice to the sender.

One-hour moderation hold.
Messages sent to any email list will be held in the moderation queue for a minimum of one hour. If you would like your message to be distributed immediately, email to notify the list moderators. The email lists are moderated by CAEN staff during normal business hours, based on moderator availability and when the University is open.

Official Lists Only: Authorization to send.
Only the approved members of the College of Engineering Administration (U-M Google login required) may send to the “official” email lists, or authorize others to send to the lists on their behalf.

Official Lists Only: Send from an authorized individual’s email address.
The “From:” address of any message sent to an “official” email list must include the actual address of the list steward or authorized sender. The From address cannot be hidden behind an Mcommunity group, or other “fake” address or group account.

All messages to any list must be lawful and comply with University regulations and Standard Practice Guides.
In the event that a moderator notices a possible violation, the message will be held in moderation until the steward(s) for the respective list(s) can be consulted.