Requirements for Sending to the Moderated Email Lists

The following requirements must be met before a message will be distributed to any of the Michigan Engineering email lists. Senders will be notified if a requirement is not met. Faculty and staff should consult their departmental IT support staff or communications staff to ensure their messages meet these requirements:

Send from a email address.
The moderation queue will only accept messages sent from email addresses; messages from non-University addresses will be rejected automatically by the server. All messages sent to the Michigan Engineering email lists must have a From: address that ends in

Do not enter the email list addresses in the Bcc: field.
The email list address must appear in the To: or Cc: fields of any message sent to that list. Recipients of mail to the Michigan Engineering email lists must be able to determine easily why they have received a message. If an email list address is included by Bcc:, or as the member of another group (e.g. MCommunity), the message will be rejected.

Do not send from external mailer programs or services.
Messages should not be sent to the email lists directly from external mailer programs or services (e.g. Constant Contact, MailChimp…). Messages received from an external mailer may be forwarded to the lists, but must first have all included “unsubscribe” links removed.

Reply to the sender, not the email list(s).
Messages sent to the Michigan Engineering email lists in reply to a previously moderated message will be rejected and removed with no notice to the sender.

One-hour moderation hold.
Messages sent to any email list will be held in the moderation queue for a minimum of one hour. If you would like your message to be distributed immediately, email [email protected] to notify the list moderators. The email lists are moderated by CAEN staff during normal business hours, based on moderator availability and when the University is open.

Official Lists Only: Authorization to send.
Only the approved members of the Michigan Engineering Administration (U-M Google login required) may send to the “official” email lists, or authorize others to send to the lists on their behalf.

Official Lists Only: Send from an authorized individual’s email address.
The “From:” address of any message sent to an “official” email list must include the actual address of the list steward or authorized sender. The From address cannot be hidden behind an Mcommunity group, or other “fake” address or group account.

Additional Restrictions/Notes for “Unofficial” lists

  • Moderators need up to one business day (Monday – Friday, 8:00 a.m. – 5:00 p.m.) to approve or reject messages. Messages will be approved or rejected within one business day from when the message is received by moderators.

  • Emails about events must be received by the moderators at least two business days before the event starts and will be approved or rejected by the moderation team within one business day of receipt. This is to avoid last-minute emails about events.

  • Moderators may consider whether your message might be a better fit for a Michigan Engineering internal newsletter rather than a separate email. A moderator will contact you if your email is determined to be appropriate for one of the following newsletters:

    • Research Skim: A newsletter for faculty focused on research news and opportunities. Includes awards, upcoming workshops and funding opportunities.
    • EnginUpdate: A newsletter for faculty and staff focused on College-level news and announcements.